Productivity: A lost science

There has been lots of press coverage and professional journal coverage of operational excellence, cost structure, organization, logistics and supply chain management over the last 5-7 years. What has been lost in the shuffle is how to evaluate, measure and improve productivity. Few organizations have the capacity to perform productivity analysis beyond the calculating production or service levels over consecutive time periods.

Alas, productivity is how organizations excel and how they are able to offer lower prices, better quality, and higher profitability. So what are the key activities to increase the capacity of organizations to bring productivity into the forefront of their operational and business reviews?

  1. Benchmark others. In my dissertation completed ten years, there was a 100% connection between benchmarking and organizational improvement.
  2. Develop a precise measure of productivity for the organization, and define each term used in common practice
  3. Construct simple tools and simulations to perform basic cause and effect analysis using standard input such as labor, material, equipment, systems, and environment.
  4. Add the measure and the ultimate evaluation of performance to the top management agenda and KPIs

Then you will be able to truly compare how your organization fares in the market, and the factors that stand in the way for higher operational performance.

DMAIC and Corporate Social Responsibility Initiatives

ASQ’s Quality Progress magazine for May 2012 features an article titled “On the right course” which discusses the use of DMAIC road-map for implementing Corporate Social Responsibility (CSR) initiatives in organizations. In this case DMAIC is applied as a high level tool used by organizations to lead their decision making process in CSR implementation. DMAIC (Define-Measure-Analyze-Improve-Control) is a proven project management tool used by six sigma practitioners on a project level for measurable processes, but the main question in case of CSR is “What to measure”. Sounds familiar?

Authors of the article have pointed out that: “More organizations have become actively engaged in social initiatives, and many are proud to promote their activities and accomplishments in annual corporate social responsibility (CSR) reports”.

In all of these, usually called, “sustainability reports” companies present their achievements on a corporate level measured by company-wide KPIs. In these reports, CSR is presented in multiple categories such as: Environmental Management, GHG Emissions, Energy Consumption, Water Consumption, Recycling, Social Impact and Diversity. The biggest issue in implementing CSR initiatives in organizations is how to deploy the strategic CSR goals on the operational level.

In the case of implementing Corporate Social Responsibility initiatives, a wider continuous improvement framework is necessary to make these changes sustainable.

“A big ship traveling at full speed requires distance and time to turn around”. (Deming)

Calyptus Consulting has helped multiple clients in several industries (Mining, Manufacturing, Financial Services) in aligning their strategic goals and implementing a sustainable continuous improvement framework using its Policy Deployment procedure. Using this procedure we have been able to analyze and develop/redesign clients’ KPIs (Including CSR) and help them deploy their strategic objectives to the operational level. KPIs have been deployed horizontally and vertically encompassing multiple organizational tiers (depending on a client size and structure) and a reporting system has been implemented to roll up the KPIs from the operational level to the system wide KPIs.

The main goal of this approach is to align company objectives from the bottom all the way to the company vision and mission and empower the organization with sustainable system able to self-direct its initiatives across the organization to fulfill strategic objectives and stay “on the right course” as the title of the article implies.

5S Techniques can be effectively applied to Procurement

After a number of Procurement System Reviews performed by Calyptus Consulting Group in the last six months and witnessing how many public sector companies (both large and small) struggle to standardize their work through policies and procedures to be compliant with the Government requirements, it is hard not to notice an overarching rule:

If a company relies on written policies and procedures that are collecting dust on the bookshelf and has no mechanism for ongoing accountability – the procurement process is not sustainable, and its deterioration becomes inevitable. All the deviations from the standardized work have to be corrected as soon as they appear because allowing a staff member to ignore a requirement is a signal to all others that that kind of behavior is acceptable. From that point on, you can only expect things to get worse.

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